Executive Assistant

Location: Orem, Utah

Status: Exempt

Schedule: Full-Time

Reports to: Chief Administration Officer & Other Executives

Benefits: Full-time employees are eligible for Health, Dental, Vision, & Life and Accident insurance, an HSA Savings Account, and the opportunity to receive stock options.

Complete Solar is a residential solar company dedicated to making clean, renewable energy accessible and affordable for everyone. As climate change continues to impact our world, we focus on creating a brighter, more sustainable future for both people and the planet. We sell directly to consumers and provide a seamless experience from sales and installation to financing and ongoing support. At Complete Solar, we are a value-driven organization that strives to develop a high-trust culture, operate efficiently, and continuously improve. If that sounds like something you want to be a part of, apply today! Join us in revolutionizing the solar industry and building a greener tomorrow.

Job Summary: The C-Suite Executive Assistant provides high-level administrative support to the executive team, including the CEO, CFO, COO, and other senior leaders. This role requires exceptional organizational, communication, and problem-solving skills to manage complex schedules, facilitate cross-departmental collaboration, and handle sensitive information with discretion and confidentiality. The ideal candidate will be proactive, adaptable, and able to manage multiple priorities in a fast-paced, high-pressure environment.

Key Responsibilities:

Calendar Management: Schedule and maintain executives' calendars, ensuring efficient time management.
Meeting Coordination: Organize and prepare for meetings by drafting agendas and gathering necessary documents.
Communication Management: Act as the primary point of contact for internal and external stakeholders.
Travel Arrangements: Coordinate domestic and international travel.
Expense Reporting: Prepare and submit expense reports for the executives.
Document Management: Assist in preparing and reviewing documents, and maintaining confidentiality.
Project Management: Support executives with special projects.
Liaison Role: Serve as a liaison between the executives and other departments.
Event Planning: Coordinate team meetings, conferences, and other executive events.

Qualifications:

Proven experience as an executive assistant or similar role supporting C-level executives.
Excellent organizational and multitasking skills.
Strong written and verbal communication skills.
High level of discretion and confidentiality.
Proficiency in office software (Microsoft Office, Google Workspace) and calendar management tools.